GDPR Commitment Statement
At Adaptive ATS, we prioritise the protection of privacy and personal data of our users, including job applicants. This statement outlines how our Adaptive ATS processes personal data in compliance with the General Data Protection Regulation (GDPR) and other relevant data protection laws. The Adaptive ATS is owned and operated by Honest Solutions LTD and is used to collect, process, and store personal data from job applicants. Our commitment statement demonstrates our strong dedication to maintaining the highest level of data protection in our Adaptive ATS and throughout recruitment procedures.
Lawful and Transparent Processing:
We pledge to process personal data in a lawful, fair, and transparent manner, always ensuring that individuals are fully informed about the purposes and methods of processing their data. Our collection and processing of personal data will strictly align with legitimate recruitment and employment-related objectives.
Purpose Limitation:
We will only gather and handle personal data for clearly defined and legitimate purposes that are directly relevant to the recruitment process, such as assessing qualifications, determining suitability for job positions, and facilitating communication with applicants. All personal data processing will strictly adhere to these specific purposes, ensuring no use that is incompatible with them.
Data Minimization:
Our commitment lies in collecting and processing only relevant, adequate, and necessary personal data for recruitment purposes. We will neither retain personal data beyond what is required to fulfil these purposes nor neglect regular reviews and updates of our data retention policies.
Data Security:
We place great importance on implementing strong technical and organisational measures to guarantee the highest level of security and confidentiality for personal data in our Adaptive ATS. Our comprehensive strategy involves utilising encryption, access controls, frequent system updates, and ongoing employee training on best practices for data protection
Data Subject Rights:
We hold a strong regard for the rights of individuals regarding their personal data. In order to empower applicants, we will offer comprehensive resources and information to enable them to exercise their rights, which may include accessing, correcting, deleting, restricting processing, objecting to processing, and data portability, as permitted by relevant data protection laws.
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Data Sharing and Third Parties:
The System is integrated with third-party platforms and services, including job board platforms, Google Tools and LinkedIn. Your use of these third-party integrations is subject to their respective terms and conditions. The Company is not responsible for the availability, functionality, or actions of any third-party platforms or services.
International Data Transfers:
In the event of any international data transfers, we will implement the necessary safeguards to protect personal data transferred to countries outside the European Economic Area (EEA), in strict compliance with the GDPR requirements.
Data Breach Notification:
In the unfortunate event of a personal data breach within our Adaptive ATS that poses a risk to the rights and freedoms of individuals, we are committed to promptly notifying the relevant supervisory authorities and affected individuals in accordance with our legal obligations.
Accountability and Compliance:
We will maintain detailed records of our data processing activities and assume full responsibility for our compliance with applicable data protection laws. We will consistently review and assess the effectiveness of our data protection measures and proactively make improvements when necessary to ensure ongoing compliance.
Data Protection Officer:
We are a registered entity with the Information Commissioner's Office https://ico.org.uk/ , and this privacy policy outlines our commitment to safeguarding and responsibly handling your personal information.
As a testament to our commitment, we have appointed a Data Protection Officer (DPO) who oversees all data protection matters within our organisation. For any inquiries, concerns, or requests related to the processing of personal data within our Adaptive ATS, please feel free to contact our DPO at info@honestsolutions.co.uk
By embracing and embodying these commitments, we aim to provide a secure and transparent environment for all applicants, while upholding the highest standards of data protection in strict accordance with the GDPR and other applicable data protection regulations.