This section allows users to manage and update job listings, including creating new job posts, editing existing ones and closing filled positions.
After you’ve added the Client on Adaptive, you can now add Jobs by following the instructions below:
Go to the "Jobs" section on the menu.
Click on the "Add a job" button.
Fill in the required information for the new Job.
On the Job Specification Section, add required skills for the job you are creating. Then fill out the job description below (If you don’t have a job description, you can create a template in “Generate using AI” Feature). In this section, you can also add Notes for the Job (these notes are not shared publicly with the job description).
Proceed further with the Recruitment Stages section, and add stages according to your needs.
In the Evaluation Criteria section, fill in the Evaluation Category and then the Criteria. Save the Card by Clicking on the ‘Save’ Button. (You can add as many cards as necessary).
You can save the Job as Live, On Hold, Draft, Closed or Filled (Be aware, Jobs without a job description cannot be saved as Live, and they will not be published on the Job board).
ONLY Admins and Recruiters can create new Jobs.
Posting to Job Boards:
Each job saved as live is published to the Public Job board of the Organisation. Accessing the Public Board, the User can do so by clicking the ‘View Public Board’ button at the top of the Job Listing Page.
Jobs Listing Page:
On the “Jobs” page, you'll find a list of jobs showing details like Title, Client, Role, Location, Number of Applicants, Live Since and Job Status (Draft, On Hold, Live, Closed, or Filled). Each job has an Edit button for making changes.
Searching and Filtering:
At the top of the Jobs Page, users can access the 'Search', 'Filters' and 'Sort' bar. They can search for jobs by title, filter them by various criteria such as Client Name, Responsible Recruiter, Role, Job Status, or Location, and sort them based on the number of applicants, creation date, or update date. The bar also displays the total number of listed jobs.
Job Details Page:
Clicking on a job takes you to its details page where you can see the Job Description and any other additional information. There's also an “Edit” button at the top right if you want to update the job. The user will also see info about the Client such as their Name, Hiring Manager (if any), Website and Responsible Recruiter.
Applicants Tab:
In the Job details, you'll find an ‘Applicants’ tab. Here, you can View, Move, or Leave Notes on applicants based on the Hiring Process for that specific Job. On the 'Applicant' section the user can see all the candidates assigned for that specific job. The applicants can be moved to different Recruitment Stages.
When clicked on an Applicant, the User can see the Candidate Drawer, which includes Candidate Basic Details, Evaluation Criteria (The user can edit this at any time), Notes, Jobs and History Logs. From here, on Candidate Details, you can directly send an email to the candidate (if an email address is provided) by clicking on the envelope icon next to the email address. The user can send either a tailored email or choose from one of the templates for each recruitment Stage.
Evaluating Candidates:
Within the Candidate Drawer, users have the ability to access the Evaluation Criteria section. Here, they can both modify and evaluate the scores for the Candidate Skills, saving their assessments by clicking the 'Save' button.
History Tab:
The 'History' tab shows all activity related to the Job. You can filter this history by Action, dates and search by Username, Target, etc.
Suggested Candidate Tab:
In the ‘Suggested Candidate’ tab, you'll see candidates with matching skills who aren't assigned to this job. You can assign these candidates to different Recruitment stages like ‘Applicants’, ‘Screening’, or ‘Pool’.
Hiring Managers cannot see the History Logs and Suggested Candidates Tabs.